Department Assistant for the Fire Department - Part Time (15 hours)
Charlton, MA Charlton, MA Part-time Part-time $19.
93 - $22.
00 an hour $19.
93 - $22.
00 an hour 6 days ago 6 days ago 6 days ago Department Assistant - Fire Position Purpose:
Performs administrative and clerical work for the Fire Department.
Performs confidential administrative duties.
Exercises sound judgment and discretion in decision-making.
Supervision:
Supervision Scope:
Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative to perform duties and complete assigned tasks.
Supervision Received:
Works under the administrative direction of the Fire Chief and the Deputy Fire Chief in the absence of the chief, establishing own daily work plan and choosing between appropriate courses of action to achieve defined objectives; Supervision Given:
None.
Job Environment:
Work is performed in office conditions that may be moderately noisy with multiple distractions and on occasion under emergency conditions.
Operates computer, calculator, copier, facsimile machine, telephone, and other standard office equipment.
Makes frequent contact with other town departments, vendors, and the public.
Contacts consist of an information exchange dialogue.
Has access to department-related confidential information which requires the application of appropriate judgement, discretion, and professional protocols.
Errors could result in considerable delay and confusion and have significant legal and/or financial repercussions.
Essential Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
) Processing and data entry of fire prevention permits to include inputting permits into the department records management system.
Preparing cumulative report of permit application fees received for the Accounts Payable Department.
Upload Occupancy Data into the records management system.
Process Department payroll when Executive Administrative Assistant is unavailable.
Performs highly confidential clerical and secretarial functions for the fire department.
Assists the Executive Assistance with maintaining employee records, personnel information, payroll records, billing records, and ambulance billing.
Assists the Executive Assistant and Fire Chief in the administration of the fire inspection and permitting process.
Assist Executive Assist to ensure that all Massachusetts Office of Emergency Medical Services required reports and documentation, are submitted in a timely fashion.
Types departmental correspondence and notices; contacts other town departments.
Assists Executive Assistant with department records management.
Assists the Executive Assistant with approving bills for submission to the Treasurer/Collector.
Maintains bills and records on budget spreadsheet.
Records income and prepares cash and checks for submission to the Town Treasurer/Collector.
Assists the Executive Assistant with the Fire detail billing and receivables; prepares invoices; receives and processes checks for detail billing and updates the billing database.
Assists Executive Assistant and Fire Chief in creating and monitoring the fiscal budget and financial expenses of the department.
Assist the Executive Assistant with entering financial journal entries to budgetary software for recordkeeping purposes.
Organizes, updates, and creates forms for department usage.
Completes specialized projects as assigned by the Chief.
Performs similar or related work as required, directed or as situation dictates.
Recommended Minimum
Qualifications:
Education, Training and
Experience:
High School Diploma or GED; minimum of three years of office experience; or any equivalent combination of education and experience.
Knowledge, Ability and Skill:
Knowledge:
Thorough knowledge of office practices and procedures.
Knowledge of office equipment and the operation of computer software applications, particularly word processing, spreadsheet, database, email, and internet.
Ability:
Excellent written communication skills are required to prepare correspondence.
Ability to multi-task and work within timelines.
Excellent communication skills and the ability to deal with the public in a tactful and courteous manner.
Excellent organizational skills.
Skill:
Excellent administrative and secretarial skills.
Skill in utilizing personal computers, popular word processing, database, and spreadsheet applications.
Excellent customer service skills.
Excellent organizational skills.
Skill in all the above-listed tools and equipment.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is required to:
interact and communicate frequently and effectively with the public, government officials, other staff members and boards, and/or third parties transacting business with the Town; operate standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal office.
The employee must occasionally lift and/or move up to 10 pounds.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
93 - $22.
00 an hour $19.
93 - $22.
00 an hour 6 days ago 6 days ago 6 days ago Department Assistant - Fire Position Purpose:
Performs administrative and clerical work for the Fire Department.
Performs confidential administrative duties.
Exercises sound judgment and discretion in decision-making.
Supervision:
Supervision Scope:
Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative to perform duties and complete assigned tasks.
Supervision Received:
Works under the administrative direction of the Fire Chief and the Deputy Fire Chief in the absence of the chief, establishing own daily work plan and choosing between appropriate courses of action to achieve defined objectives; Supervision Given:
None.
Job Environment:
Work is performed in office conditions that may be moderately noisy with multiple distractions and on occasion under emergency conditions.
Operates computer, calculator, copier, facsimile machine, telephone, and other standard office equipment.
Makes frequent contact with other town departments, vendors, and the public.
Contacts consist of an information exchange dialogue.
Has access to department-related confidential information which requires the application of appropriate judgement, discretion, and professional protocols.
Errors could result in considerable delay and confusion and have significant legal and/or financial repercussions.
Essential Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
) Processing and data entry of fire prevention permits to include inputting permits into the department records management system.
Preparing cumulative report of permit application fees received for the Accounts Payable Department.
Upload Occupancy Data into the records management system.
Process Department payroll when Executive Administrative Assistant is unavailable.
Performs highly confidential clerical and secretarial functions for the fire department.
Assists the Executive Assistance with maintaining employee records, personnel information, payroll records, billing records, and ambulance billing.
Assists the Executive Assistant and Fire Chief in the administration of the fire inspection and permitting process.
Assist Executive Assist to ensure that all Massachusetts Office of Emergency Medical Services required reports and documentation, are submitted in a timely fashion.
Types departmental correspondence and notices; contacts other town departments.
Assists Executive Assistant with department records management.
Assists the Executive Assistant with approving bills for submission to the Treasurer/Collector.
Maintains bills and records on budget spreadsheet.
Records income and prepares cash and checks for submission to the Town Treasurer/Collector.
Assists the Executive Assistant with the Fire detail billing and receivables; prepares invoices; receives and processes checks for detail billing and updates the billing database.
Assists Executive Assistant and Fire Chief in creating and monitoring the fiscal budget and financial expenses of the department.
Assist the Executive Assistant with entering financial journal entries to budgetary software for recordkeeping purposes.
Organizes, updates, and creates forms for department usage.
Completes specialized projects as assigned by the Chief.
Performs similar or related work as required, directed or as situation dictates.
Recommended Minimum
Qualifications:
Education, Training and
Experience:
High School Diploma or GED; minimum of three years of office experience; or any equivalent combination of education and experience.
Knowledge, Ability and Skill:
Knowledge:
Thorough knowledge of office practices and procedures.
Knowledge of office equipment and the operation of computer software applications, particularly word processing, spreadsheet, database, email, and internet.
Ability:
Excellent written communication skills are required to prepare correspondence.
Ability to multi-task and work within timelines.
Excellent communication skills and the ability to deal with the public in a tactful and courteous manner.
Excellent organizational skills.
Skill:
Excellent administrative and secretarial skills.
Skill in utilizing personal computers, popular word processing, database, and spreadsheet applications.
Excellent customer service skills.
Excellent organizational skills.
Skill in all the above-listed tools and equipment.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is required to:
interact and communicate frequently and effectively with the public, government officials, other staff members and boards, and/or third parties transacting business with the Town; operate standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal office.
The employee must occasionally lift and/or move up to 10 pounds.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
